Please use this guide to determine whether to use the on- or off-campus F&A rates, or how to apply a combination of both, for your research proposal.
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Will all of the proposed work take place on campus? Campus includes UW Seattle, UW Tacoma, UW Bothell, and Friday Harbor Labs.
Yes ____ No ____
If yes, use the on-campus F&A rate.
If no, go to #2.
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Will all of the work take place in leased space?
Yes ____ No ____
If no, go to #3.
If yes, list the location of leased space: ___________________________________
And the cost of rent: _______________ (e.g. $10K/year)
Will the sponsor pay for the leased space?
Yes ____ No ____
If yes, use the off-campus F&A rate.
If no, use the on-campus F&A rate.
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Will all of the work take place in facilities provided at no-cost by a non-University organization?
Yes ____ No ____
If yes, use the off-campus F&A rate.
If no, go to #4.
If yes, list the location of the facilities being provided: ___________________________________
And the organization providing the facilities: ___________________________________
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You have indicated that at least a portion of your work will take place away from campus. Where will off-campus activities take place?
_______________________________________________________________________________
When will off-campus activities take place? If exact dates not known, provide duration(s) of off-campus activities (e.g., 15 days, 40 consecutive days/year).
_______________________________________________________________________________
a. If total project consists of >30 days of activity conducted continuously away from campus (e.g. no travel back and forth), use off-campus F&A rate.
b. If only part of project consists of >30 days continuously away from campus, are total direct costs >$250K in any given year?
Yes ____ No ____
If yes, go to 4c. If no, refer to flowchart below.
c. Can costs be assigned to specific locations?
Yes ____ No ____
If yes, apply F&A rate corresponding to each location to the MTDC assigned to each specific location.
If no, refer to flowchart below.
Notes
- If off-campus F&A rate is used, budget and justification should include support for off-campus activities (e.g. travel, per diem, lodging, rent).
- Research vessels have a specific F&A rate of 25% charged on salaries and wages while at sea.
- Subcontracts that will be charged F&A should be charged the rate for the location where the subcontract is primarily administered. The first $25K of any subcontract will be charged that F&A rate.