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Overview

APPLICATIONS ARE DUE December 1, 2015!

Each year, the College of the Environment is allocated a limited number of quarters of Professional Leave with Pay. The total number of leaves in any one year is limited by the Legislature.  Faculty members who meet certain eligibility criteria (described below) may apply for this leave annually each fall quarter.

Note that salary while on leave may be full or partial depending on the period of the leave and whether the faculty member has full or partial state funding. A complete professional leave consists of one of the following options:

(1)     One year – Two-thirds salary (67%) for a leave of three quarters (or four quarters if the applicant’s basic appointment is annual, 12 months);
(2)     Three-fourths salary (75%) for a leave of two quarters; or
(3)     Full salary (100%) for a leave of one quarter.

Leaves are awarded to coincide with the normal academic quarter dates:

  • Autumn quarter: 9/16 – 12/15
  • Winter quarter: 12/16 – 3/15
  • Spring quarter: 3/16 – 6/15
  • Summer quarter: 6/16 – 9/15*

(* Note: If state funds are not normally used to pay salary in the summer, they cannot be used for paid leave.)

The leave may be spread out over more than one academic year (e.g., one quarter in each of three successive years); the faculty member then is eligible for an equivalent amount of leave (e.g., one quarter) seven years after the year in which the initial portion of the leave was taken.  When a complete professional leave is intended to be spread out over more than one academic year, a new leave application should be submitted for each year. This information should be included in the leave plan submitted with the application.

The Dean’s Office distributes information and application instructions concerning professional leave of absence with pay (sabbatical leave) to schools departments at the beginning of Autumn Quarter.  Applications are prepared by the individual faculty members and are provisionally approved or denied by the school director or department chair; the applications are then forwarded to the Dean’s Office for competitive review.  There is one annual consideration period for review of leave applications by the Dean’s Office, normally occurring at the end of Autumn Quarter. Applications should be submitted at least 9 months in advance of the date of the proposed leave.

A faculty member who wishes to apply for Professional Leave with Pay will prepare an application dossier (described in the Faculty Application Instructions below) and forward it to his or her department chair/school director.

The chair/director will review the application and prepare a cover letter citing his or her independent recommendation related to the leave. The chair/director will submit the entire package to the Dean.

The application and chair/director’s letter will be reviewed by the Dean, who will then submit a recommendation to the President. The Regents of the University of Washington have final authority to grant leave upon recommendation from the President.

Faculty members are generally notified of their leave award status during winter quarter.

Eligibility Criteria

A faculty member is eligible for a professional leave not earlier than the seventh year of service to the University or not earlier than the seventh year after return from a previous professional leave. Leave Without Pay taken by a faculty member for 6 months or more at 50% FTE or more will extend the period of time before he or she is eligible for Paid Professional Leave. Faculty members are encouraged to contact the Dean’s Office or Academic Human Resources for assistance in determining their eligibility for Paid Professional Leave. Assistant Professors are not eligible for paid professional leave until they have been reviewed and approved for tenure/promotion.

Faculty Application Instructions

The following documentation is required of the applicant:

  • One (1) copy of the UW’s Application for Paid Professional Leave
  • Three (3) copies of a letter addressed to the applicant’s Chair/Director including the following:
    • A detailed statement of the applicant’s plans for utilizing the time requested. This statement should include such information as the time sequence for completion of any project or plan.
    • The names of foundations or institutions, if any, with which the applicant expects to be affiliated during the leave, an outline of special resources available for the proposed work, and the source and amount of any external grants or salary
    • A statement of evidence of productivity in scholarly or creative work and a brief review of professional activities.
  • One (1) copy of the applicant’s current CV.
  • If the applicant so desires s/he may submit supporting letters from faculty members of the rank of associate or full professor, or from any other appropriate individuals not necessarily associated with the University. Three (3) copies are required of each of these items of support if submitted.

While not included with the application, applicants for professional leave should note that a statement regarding the value of the applicant’s project in terms of benefit to the institution, including evidence of productivity in scholarly and creative work and a brief review of professional activities should be submitted to the Provost upon return from Professional Leave.

Role of the Department Chair/School Director in the Application Process

Upon receipt of an application for professional leave, the department chair/school director will prepare either

  • a letter of recommendation provisionally approving the leave and stating the merits of the applicant’s programs, her/his ability to accomplish it successfully, and the benefits which will accrue to the University as a result of the proposed leave, or
  • a letter disapproving the leave and stating her/his reasons for such recommendation.

The department chair/school director will forward all copies of the entire application dossier (see above), along with his or her letter and the completed Application for Paid Professional Leave form (PDF, 123KB), to the Dean of the College of the Environment by December 1, 2015.

On the basis of information provided by the applicant about financial support from outside sources, the details of her/his financial support from the University will be worked out by the applicant’s department chair/school director in accordance with the formula for professional leave support.